ProCore vs Buildertrend vs Downtobid: A Comparison for Construction Management Tools

Written by Kevin Wu

DateFeb 8, 2024
Reading time10 min read
construction site and software

Choosing the right tool can make a world of difference in construction management. We're taking a close look at three popular options: Downtobid, Buildertrend, and ProCore. Each one offers something unique, but which one really hits the mark for everyday construction needs?

Whether you've been in the business for years or are just starting out, understanding what these tools bring to the table in the construction process is key. Let's break down what really matters about these software choices.

Note: If you need help dissecting project plans quickly, and sending bid invitations to subcontractors for a project (and actually get responses), try Downtobid. Our AI tool can breakdown construction drawings and send out personalized invitations to specialty contractors. Claim your free trial here.

Best Construction Management Software Comparisons

We're diving deep into what each software excels at and where they might fall short. We'll start with the software we're most familiar with, our own, and then move on to compare it with Buildertrend, and ProCore. This section will discuss their strengths, weaknesses, and unique features. Choosing the right construction management software isn't just about ticking boxes; it's about finding which one is right for you.

Downtobid - The Best Construction Software For Bid Invitations

We've revolutionized the way construction plans are turned into bid invitations. By leveraging artificial intelligence, our tool breaks down construction plans and helps you send personalized bid invitations to contractors. Our software not only makes the bidding process simpler, but also makes sure that the invitations are tailored to the specific needs of each project.

The platform's ability to intelligently parse through plans and identify key components for bids makes it a great choice for construction managers looking to streamline their bid invitation process.

Pricing Plans

Downtobid offers flexible pricing plans to accommodate various project scales and needs. From a free plan suited for smaller projects to more comprehensive packages for larger operations, the platform ensures that there's a suitable option for every construction manager. The pro plan is priced at $50 a user and even comes with a dedicated bid coordinator on each project.

How Downtobid Works: Step-By-Step

Let’s explore how Downtobid transforms your construction plans into efficient bid invites in just a few steps.

1. Plan Upload and Analysis

Click here to get started.

Upload your construction plans. Downtobid's AI analyzes these plans, identifying key elements for bid invitations.

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The AI analyzes your plan set, creating bid packages within 10-30 minutes based on project complexity, and you'll be notified via email once complete.

2. Subcontractor Selection

Upon login, you'll see a list of AI-generated bid packages, each with a scope sheet detailing the package's overview, detected scopes in the plans, and recommended local, qualified subcontractors for invitation.


The system helps you select the most suitable subcontractors for your project based on the analyzed data. GCs can invite their subs or you can use Downtobid's subcontractor network.

Then, the AI crafts a bidding schedule for optimal ITB dispatch, featuring personalized details and a scope summary for quick capability assessment by substitutes, eliminating the need to sift through detailed plans. Follow-ups are auto-scheduled by the system, with timing and frequency tailored to the approaching proposal deadline.

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3. Personalized Bid Invitations

Generate and send personalized bid invitations to the chosen subcontractors, ensuring that each invitation is tailored to the specific requirements of your project.

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Our process, bypassing bidding intent buttons, boosts engagement by 30%, leveraging AI to assess subcontractor intent and interest from replies and activities, enabling precise coverage metrics from meaningful platform interactions.

The planroom offers subcontractors easy, account-free access to relevant drawings, with fast performance and automatic sheet splitting, streamlining job qualification.


4. Tracking Responses

Monitor and track the responses from subcontractors, allowing for efficient management of the bidding process.


Why You Should Try Downtobid

Let's go over the unique advantages that make Downtobid an essential tool for efficient construction bid management.

Downtobid Saves Time

Downtobid saves a lot of time in the bidding process. Its AI-driven approach to analyzing construction plans and generating bid invitations significantly reduces the hours typically spent on manual preparation and analysis.

This time efficiency is not just about speed; it's about the accuracy and relevance of the bids you receive.

Hardly Any Learning Curve

Downtobid is designed to be easy to use. Its straightforward functionality mean that new users can easily use the platform. With our tool, you can expect to start efficiently managing bid invitations almost immediately, without the need for extensive training or adjustment time.

Customized Bid Invitations

Downtobid sends out invitation to bid template emails that are personalized for each recipient. This personal touch in the email invites makes sure that each subcontractor receives information that is specifically relevant to their expertise and interest areas.

These personalized emails are more likely to grab attention and generate responses, increasing the chances of receiving accurate and competitive bids from engaged subcontractors.

Try Downtobid Today

Looking to make your bid process easier? Try Downtobid. Just upload your construction plans and watch as the software turns them into custom bid invites, quick and easy. You'll spend less time on the bid preparation and more on the stuff that matters. Plus, it's easy to use, so you'll be up and running in no time. Try Downtobid by clicking here.

ProCore: Ideal for Large-Scale Construction Project Management

ProCore is a one-stop shop construction management software. It's got everything you need to keep your project on track - from scheduling to keeping tabs on resources. What sets ProCore apart is how you get all the data and updates in real-time, so you always know what's happening.

ProCore is an excellent tool for all sizes of construction projects. Everything is very organized and easily accessible for everyone involved in the project.

Plus, it's super easy to use. For builders who want a straightforward, comprehensive tool to handle their projects, ProCore is a solid bet.

Pricing Of ProCore

ProCore's pricing is customized for each construction team. They don't charge you per user or data usage, which means you can add as many people or upload as much info as you need without worrying about extra fees. Their prices are based on the size and number of your projects. For additional financial management features, the price increases per month.

Basically, the more you use ProCore for your projects, the better it will be for your team. They figure out the cost based on how much construction work you do annually.


  • Unlimited Collaboration: ProCore doesn't charge extra for adding more users, which is great for growing teams and extensive collaborations.
  • No Data Limits: With ProCore, you don't have to worry about running out of storage for your project data or documents.
  • 24/7 Support: ProCore offers round-the-clock technical support for every project member, ensuring minimal downtime and continuous assistance.


  • Complex Financial Tools: Users find some parts of the financial tools confusing, especially if not completed in a specific sequence.
  • Bidding Software Issues: Some users consider it less efficient compared to other bidding software options available in the market.
  • Integration Challenges: There are occasional difficulties integrating ProCore with other systems, particularly accounting software, which can lead to dual entry.
  • App Limitations: The mobile app lacks some functionalities available in the browser version, restricting access to certain information on the go.

What Is The Limitation of Procore?

Procore's got some features like keeping documents and managing general contractors easily, but users say it's missing an aspect without built-in accounting. Some find it a bit pricey. Plus, it can be a bit of a headache if you're trying to estimate jobs or integrate with other systems.

Is Procore worth it?

Deciding if Procore is worth it comes down to weighing its features against some users' issues. While it excels in document management and subcontractor organization, challenges with its pricing, ERP integration inconsistencies, and the lack of built-in accounting can be significant drawbacks for some. Users also report the software being expensive relative to competitors and mention operational hiccups like cumbersome estimating tools. Procore's value may hinge on your specific project management needs and budget considerations.

Buildertrend: Perfect for Custom Builders and Remodelers

Buildertrend is really handy for those who are into custom building and remodeling. It's a great fit if you're running a smaller construction business or working solo. The software makes it easier to handle everything from scheduling your projects to chatting with clients. It keeps things organized and simple, so you spend less time on paperwork and more time building stuff.


Buildertrend offers three main plans: Essential ($199/m), Advanced ($499/m), and Complete ($799/m). The Essential plan is ideal for construction professionals new to software, focusing on efficient job sites and simplified project planning. The Advanced plan, best for those comfortable with software, includes all Essential features plus capabilities for creating accurate estimates and full financial transparency. The Complete plan is for tech-savvy professionals, offering total control over complex processes and centralizing project management from start to finish.


  • Versatility: Capable of handling a wide variety of tasks, keeping all jobs organized.
  • Integration: Works well with Planswift, and offers excellent phone support.
  • User-Friendly: Easy to use and client-friendly, allowing effective tracking of job progress.
  • Online surveys: You can see how well a project went and get feedback on the building process


  • Accounting Integration: Some users find the accounting package link-up frustrating and limiting.
  • Data Handling: Challenges in dealing with large data sets and inadequate filters.
  • Autosave Issues: Lack of autosave for to-dos and daily logs can lead to data loss.
  • User Interface: Some users find the user interface less inviting to manage jobs and user-friendly compared to other programs.

What BuilderTrend Offers

Buildertrend is like an all-in-one tool for folks in home building and remodelling. It packs everything you need into one centralized location, making it easier to handle projects, task management, drum up business, and keep your customers and cash flow happy. It's got tools for managing sales, projects, communication and finances, plus it's a hit with over a million users globally. If you want to keep all your work stuff in one place without juggling many apps, Buildertrend could be your ticket to a smoother operation.

Is BuilderTrend Worth It?

Reviews suggest mixed feelings about Buildertrend. On the plus side, it consolidates various project elements like schedules and documents on one platform. However, users have expressed frustrations with its user interface for project managers, citing slow performance and the inability to open multiple tabs or effectively use reporting functions.

There's also some disappointment in pricing practices, with unexpected cost increases for long-time customers. Navigation challenges and the program's intuitiveness have been pointed out as areas needing improvement. While there are features like the client portal that some find valuable, the overall experience for many seems to be less than ideal.

Wrapping It Up: Finding the Right Fit for Your Projects

So, we've taken a good look at Downtobid, Buildertrend, and ProCore. Each software has its own strengths. Both Buildertrend and Procore offer nice benefits for construction, but Downtobid shines in personalized bid invitations. Buildertrend is great for custom builders and remodelers, and Procore stands out in large-scale project management.

But they also have their drawbacks.

The bottom line is to match your specific needs with the right software. Whether it's user-friendliness, specific features, or pricing, choosing the right tool can really make a difference in managing your construction projects effectively.

Written by Kevin WuUpdated on Feb 29, 2024

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